Terms and Conditions
1. General:
It is agreed and understood that the cottage is owned and operated by the "owner" and is offered as vacation rental accommodation for the "Applicant" according to the terms and conditions set out below.
The Applicant agrees to abide by the Terms and conditions set out herein including in the Cottage Rules specific to the subject property and shall be responsible for adherence to the Terms and conditions by all occupants and guests.
2. Payment:
Rental confirmation in writing shall be provided to the Applicant upon acceptance of the Rental Application and receipt of the required minimum payment. The Owner reserves the right to make the decision as to acceptance of the booking. In the event that this application is not accepted, any payment submitted by the Applicant shall be returned in total.
The Rental Confirmation will constitute a binding Rental Agreement between the "Applicant" and the "Owner". Receipt of any payment prior to the issuance of the written Rental Confirmation shall not constitute a binding Rental Agreement
Full payment including the security / damage deposit shall be payable and due thirty (30) days prior to the first day of the rental period.
Should the Rental Application be received more than (30) days prior to the first day of the rental period, the required minimum payment is 50% of the total rental amount. The balance payable including the security / damage deposit shall be due thirty (30) days prior to the first day of the rental period. Failure to remit the balance payable thirty (30) days prior to the first day of the rental period will be deemed a cancellation by the Applicant and the cancellation conditions outlined below are applied.
All fees and charges include taxes unless otherwise noted.
Payment(s) in Canadian funds only, can be made by certified cheque or money order payable to Gilbert Pregent
3. Security / Damage Deposit
A security / damage deposit for the amount of CDN $800 is payable and due thirty (30) days prior to the first day of the rental period.
The security / damage deposit will be returned to the Applicant immediately after the Owner has had an opportunity to inspect the property for any damage and provided no claims or charges are pending.
All or part of this deposit may be used for penalties, fees, charges, phone charges, additional cleaning required, breakage or damage to inventory, equipment or any other part of cottage property above and beyond normal "wear and tear".
The amount of any such deductions will be at the sole discretion of the Owner unless otherwise noted.
The applicant agrees to assume responsibility for any and all costs and charges in excess of the security / damage deposit.
4. Cancellation
Any cancellation made by the applicant must be in writing and received by the Owner
A full refund less a $300 cancellation charge will be issued to the applicant, if the entire period initially booked is successfully re-booked.
A partial refund will be issued to the Applicant, if only a portion of the initial period booked is successfully re-booked. The amount of this refund shall be portion of monies paid relating to the re-booked period, less a cancellation fee of $300.
The applicant will forfeit all monies paid except the security / damage deposition, if any part of the initial period booked cannot be re-booked.
5. Changing a Booking
Requests by the Applicant for alternative accommodation and / or dates will be treated as a cancellation of the initial booking, and the cancellation conditions outlined above will apply.
6. Check-in / Check-out / Keys
Check-In time is after 3:00 p.m. Saturday with no early occupancy requests.
Check-Out time is at the latest 10:00 AM on the last Saturday of the rental period. The Applicant will be liable for any additional cost of any nature incurred because of an unauthorised extension.
The Applicant agrees to return all keys on the day of departure. Failure to return all keys as set out above will result in a $75 charge PER TYPE of keys being deducted from the security / damage deposit.
7. Occupancy
The Applicant acknowledges that he / she will personally occupy the rental property for the entire rental period.
Sub-letting of the cottage property is not permitted. Where separate parties will be occupying the cottage property at different time periods, Cottage Rental Application Forms must be completed by each party.
The maximum number of people allowed overnight is 6 persons including the Applicant.
Guests are allowed during the day with a maximum number of people on the property being 10 including the Applicant. The names need to be included on the rental application form.
Unless prior written authorization from the Owner is granted, Applicants who contravene the maximum number permitted will be subject to either immediate eviction without refund or a $100 per guest charge, at the discretion of the Owner. Please note that ANY person, regardless of age is counted as a person in the occupancy of a cottage.
Unreasonable noise that leads to repeated complaints by others will result in the immediate eviction without refund.
Camping, tenting, trailers or other additional accommodation facilities will not be allowed on the cottage property unless prior written permission has been granted by the Owner.
The Applicant agrees that the cottage is for recreational purposes only and shall not be used for any commercial or unlawful purpose.
The Owner and / or authorized representatives shall be allowed access to the rental property at any reasonable time during the Applicant’s rental term.
8. Cottage Rules / Cleaning / Inventory
The Applicant agrees to read and abide by the cottage Rules, as stated in the cottage Information Package and / or posted at the cottage, and to use the inventory and equipment in a safe and responsible manner.
The Applicant agrees to leave the cottage, including all furniture, fixtures, and chattels in the same state of repair and condition that it was in, upon the start of the rental period.
The Applicant agrees to leave the cottage in the same state of cleanliness and general order in which it was upon the start of the rental period and is responsible for removing all their own garbage and recycling. The Applicant may arrange and pay for a cleaning by a commercial service to be completed before your departure Cleaning that is not completed will be deducted from the security deposit at a rate of $50 per hour for the time it takes to complete the cleaning for you plus a $30 administrative charge.
Any additional cleaning or repairs due to, breakage or damage to inventory, kayaks, equipment or any other part of cottage property, above and beyond normal "wear and tear" will result in charges being deducted from the security / damage deposit. The amount of any such deductions will be at the sole discretion of the Owner.
Use of the cottage phone, if available, is limited to local calls and long distance calling in Ontario only 24 hours a day, 7 days a week. All other long distance calls and phone charges must be charged to the Applicant. Any long distance or other phone charges appearing on the owner’s phone bill for the cottage during your rental period will be deducted from the security / damage deposit plus a $30 administrative charge.
An inventory list will be provided, any discrepancies are to be reported to the Owner within 24 hours of arrival, otherwise the inventory will be deemed to be correct.
Pillows and blankets are supplied.
Toilet paper, paper towels and facial tissues are supplied on a limited quantity.
Toiletries, bath and bed linens are not supplied.
9. Pets / Smoking
Pets are not permitted. If pets are allowed, they must be pre-approved in writing by the Owner and an additional pet agreement must be completed.
Smoking inside the cottage in a "no smoking cottage" will result in a penalty fee of $200. Allowing pets at a "no pets" cottage will result in immediate eviction without refund and a penalty charge of $200 plus cleaning costs and damages caused by the pet.
A cottage property having a "no pets" or "no smoking" policy does not mean that the cottage has not had pets or smoking on / in the premises previously. The Owner doesn’t take responsibility for allergies or other conditions arising at the cottage, whether noted "no pets", "not smoking" or not.
10. Representation
The information contained in any printed material, photograph or posted on our web site is believed to be accurate at the time of publication. The Owner reserves the right to make any changes it deems necessary to more accurately reflect the cottage property.
Any additional equipment and appliances, including kayaks, desktop, TV’s, DVD / CD player and other such equipment are supplied at the discretion of the Owner as an added feature for the Applicant. While every attempt will be made to ensure that such equipment and appliances are in working order, should any breakdown or other situation occur whereby these elements are not available for the term of the rental period, the Owner doesn’t take responsibility for fixing, replacing or refunding the Applicant for the lack of use of theses elements.
11. Non-Availability of Property:
If for any reason beyond the Owner’s control the property is not available on the date booked (owing to fire damage for example), or the property is unsuitable for rental, all rent and charges paid in advance by the Applicant will be refunded in full, but the Applicant shall have no further claim against the Owner. This does not apply to power outages that may occur prior to a rental commencing where the electricity supplier is in the process of restoring power within 48 hours of the rental commencing.
12. Indemnity:
The Applicant undertakes to release, indemnify and hold the rental property Owner harmless against any and all loss, claims, causes of action, demands and / or costs and expenses that may be incurred by the Applicant or by any party in relation to the cottage rental. The applicant understands that the cottage "Owner" will not be liable whatsoever for any loss or any injury to the Applicant and anyone on or using the cottage, the kayaks or its property during the rental term, however caused. The Applicant acknowledges that the property and its content including kayaks, lifejackets, barbeque, bunk bed are provided for the Guest’s use at her / his own risk. In addition, the Owner accepts no liability for loss of or damage to the Applicant’s possessions on the Owner's property or land.
